Employment Records

Q: What employment records must I keep and how long must I keep them for?  

In general, employers must keep all personnel or employment records for one year. If an employee is involuntarily terminated, his/her personnel records must be retained for one year from the date of termination. If a claim of discrimination is filed, all relevant personnel records must be retained until final disposition of the matter. Under the ADEA, employers must also keep all payroll records for three years. Employers must also keep on file any employee benefit plan and any written seniority or merit system for the full period the plan or system is in effect and for at least one year after its termination. Under the Fair Labor Standards Act (FLSA), employers must keep payroll records for at least three years. Employers must also keep for at least two years all records (including wage rates, job evaluations, seniority and merit systems, and collective bargaining agreements) that explain the basis for paying different wages to employees of opposite sexes in the same establishment.

Staffing, Recruiting, Employee Recruitment  
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