Time Tracking Software

Q: What is Time Tracking Software?  

HR Software

Software's strength lies in automating repetitive tasks. Time tracking software is a prime example of an application that takes several components of a task and automates it so that the process of managing employee work hours becomes easy to do.

Tracking employee time becomes simple when the collection of data, computation of pay rates and management of pay rules are tasked to a software system that not only saves the cost of time associated by managing it by hand, but can actually reduce overtime hours.

A complete time tracking solution is composed of several components which we will discuss here. It's important to remember that while many systems can be added on to legacy processes, most tracking systems will function optimally when used within a symbiotic environment of recommended components.

Data Collection
Traditionally workers have used time cards to indicate when they arrive, leave for lunch, etc. Today there are many options for inputing the data that is to be tracked. Nevertheless, they still revolve around the concept of "punching in" and "punching out," just like the timecards of old.

The most common tool for collecting the time worked consists of a time badge and a card reader. Most time badges work through either a magnetic strip, barcodes, but the newest entry into tracking the time workers spent on the job is by proximity reading devices.

Proximity devices are available as cards and keyfobs that need no contact whatsoever with the proximity reader. These are elegant solutions appropriate for a larger workforce that alleviates the queue for clocking in and out in the traditional manner. Having workers line up to clock in and out is wasteful. These proximity readers solve the answer to that problem, thereby increasing work hours and paying for themselves within days.

Biometric readers are devices that are appropriate for workplaces in which security is an issue, such as in a data center housing sensitive client or financial information, or other locations where restricting access while also keeping track of workers hours in a seamless fashion is important. Biometric readers work with an employees fingerprint. This method will not only ensure security access, but also prevent others from clocking in for the worker.

Bottom line, it's the software that will take the data and processes it, enforcing corporate and legal rules about hours worked, creates reports, manage days off through an intranet portal, and then feed it to your payroll processing software.

There are many primarily three kinds of time tracking software, desktop, network, and a hosted ASP version.

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