Administrative
Assistant
Job
Title:
Administrative
Assistant
Company
Job Code:
.......................................
FLSA
Status:
.......................................
Division/Department
.......................................
EEO
Code:
.......................................
Reports
to:
Supervisor/Manager
Salary
Grade/Band:
.......................................
Last
Revision Date:
.......................................
SUMMARY
Provide administrative
support to a department and/or Manager. Duties include general clerical,
receptionist and project based work. Project a professional company
image through in-person and phone interaction.
PRIMARY RESPONSIBILITIES
- Answer telephones
and transfer to appropriate staff member.
- Meet and
greet clients and visitors.
- Create and
modify documents using Microsoft Office.
- Perform
general clerical duties to include but not limited to: photocopying,
faxing, mailing, and filing.
- Maintain
hard copy and electronic filing system.
- Sign for
and distribute UPS/Fed Ex/Airborne packages.
- Research,
price, and purchase office furniture and supplies.
- Coordinate
and maintain records for staff office space, phones, parking,
company credit cards and office keys.
- Setup and
coordinate meetings and conferences.
- Maintain
and distribute staff weekly schedules.
- Collect
and maintain PC inventory.
- Support
staff in assigned project based work.
- Other duties
as assigned.
ADDITIONAL
RESPONSIBILITIES
- Provide
office orientation for new employees.
- Setup accommodation
and entertainment arrangements for company visitors.
KNOWLEDGE
AND SKILL REQUIREMENTS
- Basic reading, writing, and arithmetic skills required. This
is normally acquired through a high school diploma or equivalent.
- Knowledge of Microsoft Office and telephone protocol. Duties
require professional verbal and written communication skills and
the ability to type 50 wpm. This is normally acquired through
one to three years of clerical experience.
WORKING CONDITIONS
Working conditions
are normal for an office environment.